High School

Management and Business Administration

Admin and Finance Assistant

Keep proper record of store items, major assets of DACAAR in the area and give quarterly report to section management. • Maintain/repair vehicles and equipment of RDP projects as authorized by main office/Project in-charge according to DACAAR procedures to be chalked out. • Take messaged from main office, inform projects officer and give feedback to section management. • Keep record of leave balance of RDP projects staff, update them on monthly basis and report it to section management. • Administer, distribute and keep record of stationary for DACAAR staff. • To keep project office files, stores, issues & receipts vouchers camp accommodation and kitchen in a manageable order. • Respond to all letters, orders and queries asked/sent by section management and other RDP project with consultation of the project in-charge officer/field manager. • Collect expenditure, bills of projects, prepare proper documents and send it to RDP section main office.

Admin and Finance Officer

• Supervising the work process of the Logistic assistant, office secretary, receptionist and the service staff of the regional office. • Monthly inspection/updating of the administrative filing system as well as preparation of personnel files for the newly recruited staff members. • Preparation of Regional office monthly attendance reports for the staff members of all projects. • Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility. • Writing official letters to the counterparts and partners. • Take messaged from main office, inform projects officer and give feedback to section management. • Maintains the updated record of leave balance of staff. • Preparing of budgets for projects. • Calculate the salaries of the field office staff according to their attendance. • Advances to the logistics department in order to purchase the goods required by the regional office departments. • Receiving expenses from the logistics department, evaluating it thoroughly and submitting the financial report to the head office formally. • Monthly reconciliation of cash, bank, advances and suspense accounts. • Closing and opening of monthly accounts after all adjustments.

Admin/HR and Logistic Officer

Provide logistical and Administrative support for SBC project cascade trainings. • Manage daily or Monthly procurement order and delivery forms and Manage the purchasing committee approval. • Collection the quotations and process for bidding. • Generate outbound monthly report. • Data entry of goods receipt (GRN), maintain and update stock inventory records and location of goods. • Perform administrative duties (including documents distribution/collection/filling). • Compile non-conformance report and expedite on closing of product discrepancy. • Update and compile logistics-related monthly reports. • To assist the Finance and HR Manager in administrative, human resources tasks. • To contribute to spread among the employees the awareness of CDE Human Resource, Administrative rules and regulations. • To assist manager in following up attendance, sick and annual leaves, absences, trainings, etc. of all the CDE staff in Afghanistan. • To ensure a good filing of all HR documents (Personal HR files, etc.). • To report regularly to the Finance & HR Manager the advancement of the tasks within a timely manner, recommended to use a tool such as Action Plan to allow transparency and efficiency. • To report diligently to the Admin/HR/PLS Manager any arising problems in the management of his/her tasks • Assist to answer incoming calls and message taking.